Accounting

Accounting
Create charts for any country using a chart-of accounts template, which you can adapt to fit your unique business needs; define individual charts of up to 10 segments, if needed, to support reporting requirements.

Journal Entries
Benefit from automated functionality that posts journal entries automatically from the sales, purchasing, and banking areas or create new journal entries. You can search for existing entries and automatically allocate each transaction to a project or a profit center.
Journal Vouchers
Save multiple manual journal entries to a batch and process them simultaneously. This allows verification and collection of postings before they are entered into the general ledger.

Posting Templates
Define general ledger account templates to save time and help avoid mistakes during the manual posting of journal entries.

Recurring Postings
Define your own postings for regular execution in accounting and specify a frequency for each recurring posting. With recurring postings, the application automatically reminds you to post your transactions.

Reversing Journals
Reverse month-end accruals automatically. By default, reversal of specified postings occurs on the first day of the next month, but SAP Business One allows users to specify a different reversing date for each posting, if desired.

Exchange Rate Differences
Periodically evaluate your open items in foreign currencies to identify differences and choose the appropriate correction transaction.

Financial Report Templates
Quickly and easily generate unlimited financial report templates to suit every business need, such as additional profit-and-loss statements.

Budgets
Define and manage budgets against general ledger accounts. Configure budget allocation methods, define budget figures in any currency (local, foreign, or both), and display a summarized budget report that compares actual and planned figures. With SAP Business One, you can define an online alert that notifies you whenever a transaction exceeds the monthly or annual budget.

Profit Center
Define different profit centers or departments and allocate corresponding revenue and cost accounts to a predefined profit center in the chart of accounts.

Profit Center Report
Run a profit-and-loss statement based on revenues and costs – both direct and indirect – as defined in the allocation rules. You can run it for any profit center, choose between annual and monthly display formats, and compare the results with figures for the previous period.

Distribution Rules
Define different distribution rules to characterise business activities and then allocate revenue or cost accounts to the corresponding distribution rule.

Real Time Accounting

Fully Integrated Financials
Automate key financial and banking management activities with fully integrated functionality. When you run a transaction, the software automatically posts a journal entry in the general ledger so you don’t have to perform additional posting or batch processing.

Quick Drill Down
Easily drill down to information at the posting level. For example, while viewing the journal entry for a sales transaction, you can drill down to see chart-of-accounts information.

Complete Chart of Accounts
Drill down on the balance field to see transactions that make up a specific balance.

Accelerated Closing
Accelerate month-end closings by assigning tasks to individuals or creating reminders to manage various aspects of the closing via the activity window.

Control Accounts
Identify accounts as control accounts and assign them as default posting accounts for the increase or decrease to customer or vendor balances. This ensures synchronization between the general ledger and the subsidiary ledgers.

Posting Templates
Use posting templates to allocate costs or transactions across several departments based on fixed percentages. Recurring postings allow you to create transactions with fixed amounts.

Reversing Transactions
Use this feature to reverse transactions automatically and post on a user-defined reversal date.

Multilevel Reports
Create a general ledger account structure that enhances your reporting. Multilevel reporting is enhanced by the flexibility provided in the account segmentation feature of SAP Business One.

Integrated Reports
Compile business, accounting, warehouse, and financial reports, as well as account statements, and export reports to Microsoft Excel and Microsoft Word.