Deciding to implement an integrated business software solution such as SAP Business One is an important decision for any small to midsize business. Understanding the pricing structure and the associated costs of implementing SAP Business One will help you properly prepare and dedicate adequate resources to this project, ensuring the best SAP Business One implementation result.

The Cost of the Software – typically calculated by the number of user licenses you need – is one of several items for which you will need to budget.

SAP Business One Implementation Cost – This refers to the physical installation of the software and is dependant on the complexity of the solution your business requires and the level at which your solution partner is involved with the actual implementation.

Other variables that may affect the implementation are:

Migration of data from your old system to your new system
Any additional customization or development work needed to fulfill unique business requirements
Any integration of existing software into the system
The number of user licenses required
And the number of sites the software will be installed at

SAP Business One Training – Budgeting for training ensures that your staff can easily & effectively use the full functionality of the SAP Business One product. Training must be included for all levels of the organisation. Consider initial training requirements as well as advanced training that might be required in future years. Look for a solution partner that includes training as part of their overall support plan and that offers a comprehensive selection SAP Business One classroom training courses.

Cost of Hardware – Some companies can leverage their existing hardware & network infrastructure, other times they may need to purchase servers and middleware. Some common questions addressed in a hardware cost evaluation include the following: Is the hardware outdated, obsolete, or operationally reliable? Will the new system run effectively on the old hardware? Is the communication or network infrastructure complete throughout all departments and how connected do they need to be? Consider the purchase of new hardware or the cost of upgrading existing hardware that will be required in the back office as well as at the desktop.

SAP Business One Maintenance – This is a fixed standard cost charged by SAP on an annual basis.

SAP Business One Operational Costs - Operational costs include some or all of the following elements:

System maintenance. This component includes preventive as well as tuning and major repairs.

Human Resources Needed - You will require an experienced SAP Business One solution partner to project manage your implementation. Your solution partner will direct you on how to align your business objectives with your IT strategy and develop and install a unique SAP Business One solution to suit your business requirements. They will also be able to provide service, support and training to help you get the best from your SAP Business One application. While your solution provider will project manage your implementation, you will require an internal project coordinator to take ownership of your system internally and manage the relationship between you and your solution partner ensuring the proper channels of communication as your project moves forward.

Variables such as industry, scope and scale of the project will ultimately affect the price of your implementation. It is best to contact a SAP Business One Solution Partner to discuss your businesses full range of needs.

"We are very satisfied with the quality of SAP’s product and the level of support provided by MicroChannel."

- Chief Financial Officer, Banktech